Administrative Assistant

Administrative Assistant

Caputa & Associates is a growing accounting firm in Des Plaines, IL. Most of the businesses and individuals we serve reside in Illinois, but we also have clients all over the United States as well as other countries. We assist business owners with monthly bookkeeping, payroll, and sales tax reporting. We process tax returns for individuals, corporations, Scorps, and partnerships. Join our amazing team to provide our clients with PEACE OF MIND!


We are looking for an individual who is detail oriented, customer service oriented, and can jump from task to task.

Are you looking to ignite your passion to help people? Do you love to take chaos and create order? Does it bug you when something is misspelled or the spacing is off? Does learning new things and growing with a company excite you? Do you long to work hard, have a great attitude while having FUN? (No, that is not an oxymoron when describing an accounting office!) In so many ways, this is like no place you have ever worked!


Efficiency of different online programs, communicates well verbally and written format, is process oriented, take initiative and offers solutions, meets all deadlines, replies to clients in 24 hours or less, humble, hungry, can easily pick up on social cues from others, focused on caring for people, must be super comfortable on the computer typing a minimum of 65 wpm, able to move quickly between programs and quickly learn new technologies, enjoys keeping the office in order, able to recognize priorities and meet deadlines, capable of multi-tasking many small tasks, good with people, vigilant about the details, and desires to be a part of something larger than themselves.

The right person will:

  • Answer phone calls, schedule appointments, find solutions for caller
  • Communicate with clients via phone, e-mail, online, text
  • Create pdf documents and upload to a portal
  • Assist client with gaining access to the portal
  • Maintain list to track potential clients, follow up with emails/phone calls/text messages
  • Anticipate the needs of the CPA, the clients and the office by going the extra mile
  • Knows how to use: PDF, Excel, Word, QuickBooks Desktop, Quickbooks Online, Zoom, Calendly

Interview process: We take our time in the interview process to not only make sure we communicate the job expectations but also to make sure the candidate is a right fit for our office culture.

Applying for the job: Don’t apply for the job if you are full of drama, can’t show up on time or wake up in the morning like Eeyore (grumpy). If you are a perfectionist at heart and find fulfillment to reassure people that might have fear, anxiety or frustration around money/taxes, then you might want to apply for the opportunity to join our team!

This job is perfect for the candidate that wants a CAREER IN THE ACCOUNTING FIELD…the opportunity to do bookkeeping or tax preparation. NOTE: Please follow directions below if you want to be called for an interview!

ONLY if you meet the above requirements, please apply:

1.Submit the form below with your information

2.The cover letter should include:

(a) Desired compensation

(b) Available start date

(c) Why the job is particularly of interest to you

(d) Why you would be the best candidate for the job